Privacy Policy

JobDone AI GmbH, Baarerstrasse 11, 6300 Zug, Switzerland. Legal form: limited liability company (GmbH). Registered seat: Zug. UID: CHE-408.536.393. CH-ID: CH-170-4024762-7. FCRO-ID: 1751464. JobDone AI GmbH is the controller for the processing described in this Privacy Policy unless a separate written agreement says otherwise.

For privacy requests, access requests, deletion requests, or questions about this policy, contact us through the JobDone AI contact form.

JobDone AI is currently in closed preview and is not generally available as a public self-serve service.

This policy covers the public website, language preference handling, contact forms, access requests, email delivery, and preview-related communications. Any pilot, customer deployment, production workspace, integration, security review, or processing of customer data must be governed by separate written agreements, security terms, and data-processing terms.

We collect only what is reasonably needed for the purposes described below. Depending on how you use the website, this may include:

• Contact and request data, such as name, email address, company, company website, company size, industry, role or topic, message content, and other information you choose to submit.
• Website and technical data, such as requested pages, date and time, IP address, approximate location derived from IP address, device and browser information, referrer, user agent, and basic server logs used for security and reliability.
• Language preference data, such as the NEXT_LOCALE cookie used to remember whether you selected English or German.
• Preview discussion data, such as workflow descriptions, business context, requested integrations, system categories, knowledge or records you describe, and notes you choose to share with us.
• Diagnostic, anti-abuse, and security data, such as rate-limit signals, error reports, delivery logs, abuse-prevention signals, and operational metadata.
• We ask that you do not submit special-category, highly confidential, regulated, or third-party personal data through the public contact form unless we have separately agreed on an appropriate secure process.

The public website does not currently process payments, subscriptions, or public self-serve purchases.

If commercial access is arranged separately, payment, contracting, tax, and billing information may be handled under separate written terms or by third-party providers.

We use personal data for the following purposes:

• To operate, secure, maintain, troubleshoot, and improve the public website and contact flow.
• To remember your language preference and route you to localized pages.
• To receive, deliver, review, and respond to contact messages and access requests, including by email through our email service provider.
• To evaluate whether JobDone AI is a fit for a requested workflow, pilot, integration, or commercial discussion.
• To monitor reliability, diagnose issues, prevent abuse, enforce rate limits, and protect the website, service, users, and our rights.
• To keep appropriate business, security, compliance, and legal records.
• To comply with legal obligations, enforce terms, and establish, exercise, or defend legal claims where necessary.

Where the Swiss Federal Act on Data Protection, the GDPR, or similar laws apply, we rely on appropriate legal bases, including your request or pre-contractual steps, our legitimate interests in operating and protecting the website and responding to business inquiries, consent where required, compliance with legal obligations, and establishing, exercising, or defending legal claims.

You may withdraw consent where processing is based on consent. Withdrawal does not affect processing that happened before withdrawal or processing that is permitted on another legal basis.

The public website does not make legally or similarly significant decisions about you by fully automated means. Access requests are reviewed by JobDone AI or its representatives and do not guarantee access, pricing, timing, a pilot, or any commercial relationship.

Website copy, diagrams, examples, and AI-related descriptions are informational. They are not automated decisions, professional advice, or binding assessments of your organization, workflow, data, or legal obligations.

We may use service providers and professional advisers to host, secure, monitor, deliver, analyze, and operate the website and related communications. These providers may process personal data for us or as independent controllers depending on the service and legal context.

• Hosting, infrastructure, database, storage, networking, and security providers.
• Email delivery providers, including Resend, used to send website requests to JobDone AI and receive delivery-related information.
• Diagnostics, logging, anti-abuse, and reliability tools used to understand errors, security events, and website operation.
• Email, CRM, support, workflow, or issue-tracking tools used to review and respond to access requests and messages.
• Professional advisers, legal providers, accounting providers, compliance providers, insurers, and auditors where needed.

We do not sell personal data.

We may disclose personal data to service providers, professional advisers, authorities, courts, regulators, counterparties, or other parties when needed to operate the website, respond to requests, comply with law, protect rights and safety, investigate misuse, enforce terms, or complete a business transaction such as a merger, financing, restructuring, acquisition, or asset sale.

We do not make access-request details public and we do not publish confidential preview discussions without permission.

We keep personal data only as long as reasonably needed for the purposes described in this policy, including responding to inquiries, evaluating access requests, maintaining business records, security, audit, legal compliance, dispute management, and defending legal claims.

If you request deletion, we will delete or anonymize personal data where required and reasonably possible. Some information may remain for a limited period in backups, logs, legal records, security records, or records that we are required or permitted to keep by law.

Depending on where you live and which law applies, you may have rights to access, receive information about, correct, delete, restrict, object to, receive a copy of, or withdraw consent for certain processing of your personal data. You may also have a right to complain to a competent data protection authority, including the Swiss Federal Data Protection and Information Commissioner where applicable.

You can send privacy, export, correction, objection, and deletion requests through the JobDone AI contact form. We may need to verify your identity and authority before acting on a request.

We use reasonable technical and organizational measures designed to protect personal data. No website, cloud service, device, email delivery route, or internet transmission can be guaranteed to be fully secure, uninterrupted, private, error-free, or lossless. Please do not submit sensitive production data through the public contact form.

JobDone AI GmbH is based in Switzerland. Our providers, infrastructure, email delivery, support tools, and professional advisers may be located in Switzerland, the European Economic Area, the United Kingdom, the United States, or other countries. Where required, we use appropriate transfer safeguards such as adequacy decisions, contractual protections, standard contractual clauses, transfer risk assessments, or other lawful transfer mechanisms.

The JobDone AI public website and preview process are intended for business users and are not directed to children under 16. Do not submit personal data about children through the public website.

We may update this Privacy Policy when our website, service, data practices, providers, legal requirements, or risk controls change. The updated version will be posted on this page with a new last-updated date. If a separate agreement applies to you, changes to that agreement must follow its own amendment process.